Online boardroom is a real-time meeting that makes use of online conference software. The software lets participants connect with each other through an internet camera and speaker so that they can see each other’s faces and hear each other. It also allows attendees to use their screens to collaborate on documents. Some of the most popular online board rooms include Zoom and GoToMeeting.

In contrast to face-to-face gatherings virtual conferences are more difficult to keep attendees fully engaged. Attendees may have to fight the urge to check email or text messages, and they may also struggle with distractions like pets and children. The difficulty in keeping participants focused on the conversation is the reason why some board members prefer to meet face-to-face.

Board meetings are often important and formal occasions, where the Board examines the performance of the organisation and formulates a future strategy and oversees management. In some organisations, the Board may hold its meetings in their own private boardroom. Other organizations might employ a venue that reflects the importance of the event such as a hotel or conference centre.

Using board portals to conduct virtual meetings can reduce the cost and complexity of governance processes. It will eliminate the need to print physical board books, which require a large amount of investment in paper, binding and printing, and shipping costs. It also decreases the time needed to prepare and distribute materials for boards as well as the risk of exposing sensitive data via email or personal file sharing systems. A good portal for board members should offer security features like robust Q&A as well as an audit trail of user activity. It must be compatible with a range of devices and operating systems, including iOS and Android.

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